Xenqu.
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Home care agencies

Stop chasing proof of completion.
Start with an organized caregiver file.

Waiting for evidence of background checks, license verifications, certifications, and health screenings should not delay every new hire. Xenqu assigns each requirement, follows up until the evidence is uploaded, and keeps it organized for your review.

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Use cases

Every requirement to complete before a caregiver's first shift, and every renewal after

Describe your requirements in plain language (what you need at hire, what renews on a cycle) instead of building it screen by screen. Xena turns that into the right ask for each caregiver, then does the chasing so your office staff never sends another follow-up text.

01
New hire onboarding

Ready before the first visit

Assign every onboarding requirement in one place and collect the proof when the caregiver or your provider completes it, instead of chasing evidence after the caregiver has already seen a client.

  • Background check results
  • State registry checks
  • HHA / CNA certification
  • TB test / health screening
  • Immunization records
  • I-9 employment eligibility
  • Driver's license & auto insurance
02
Ongoing compliance

Renewals that don't slip

Assign each renewal on its own cycle and collect updated evidence before the expiration date, rather than discovering a gap after a caregiver is already off the schedule.

  • TB test / health screening
  • CPR / First Aid certification
  • HIPAA training completion
  • State registry checks
03
Multi-location agencies

One compliance picture, every location

Roll up every caregiver across every office into a single view: no spreadsheet per branch, no chasing your own team for status. See whose evidence is received, expiring, or still missing, then apply your own compliance decision.

How it runs

One dashboard. Every caregiver. Every piece of evidence.

Know whose evidence has arrived, what expires soon, and what is still missing, then review it under your agency's compliance process.

New hire

Proof of background check, license verification, certifications, and screening

Renewal cycle

Updated evidence requested before TB, CPR, and registry records expire

Exception queue

Rejected or incomplete uploads routed for fix

All of it lands here

Review-ready file

Uploaded evidence with the complete request and follow-up history

What caregivers see

A phone-friendly link, not another HR portal login.

Caregivers see only what they still owe. Xena follows up on commitments like "getting my TB test Friday" instead of ignoring the reply.

Secure portal showing required caregiver compliance tasks
Each caregiver sees only the work and progress relevant to them.
How it works

Assign the requirements. Xena does the chasing. You review the evidence.

01

Describe the requirements, don't build them

Tell Xena what evidence each caregiver role must provide, by state requirement or client type. No fields, forms, or conditional logic to configure first: you can send your first caregiver their link the same day.

02

Xena runs the chase

Each caregiver gets one link that works on any phone. Xena answers routine questions from your instructions and adjusts follow-up when someone says "TB test Friday." A missed commitment or question that needs judgment goes to your coordinators with the case context, so they handle the exception instead of every text.

03

The evidence comes back organized

Caregivers upload proof that each assigned requirement was completed. The evidence and full chase history land in one place, ready for your team to review, instead of piecing it together during a survey.

How Xenqu compares

You keep scheduling and payroll. Xenqu does the chasing.

Compliance usually comes bundled into a full agency platform you migrate to, or gated behind a sales demo. Xenqu assigns requirements, chases the evidence, and records what was uploaded, alongside the systems and verification providers you already use.

All-in-one agency platforms

Scheduling, EMR, and payroll bundled with compliance: a large switching cost for a document-chase problem.

Xenqu focuses on assigning requirements and collecting evidence, so you do not have to replace scheduling or payroll.

Compare with Homecare Pro
Compliance platforms that require a sales demo

You may need a sales conversation before you can evaluate pricing or try the product.

Xenqu starts today without a sales conversation. Try document collection and follow-up before committing to a full platform.

Compare with HiCareGiver
Background-check services

Run the check itself, but they do not own ongoing certification renewals across your roster.

Keep that provider for the check itself. Xenqu assigns the task, follows up, and collects the completed result with the rest of the caregiver's evidence.

Evidence

The full caregiver history is already there when a surveyor asks.

See who was assigned each requirement, what the caregiver said, and when evidence was uploaded. Xenqu builds that history as the work happens, so your team can review it without reconstructing the chase from texts, email, and scheduling notes.

Onboarding packet sent: background check, CNA cert, TB screening

Caregiver replied: "TB test scheduled Friday"

Commitment logged. Follow-up held until Monday.

TB result uploaded for agency review.

CNA certificate uploaded. Expiration recorded; renewal evidence requested.

Background check result uploaded for agency review.

FAQ

Common questions

No. Xenqu is the collection and chase layer. Keep your existing scheduling, EMR, and payroll tools.
Yes. Start a self-serve trial the same day. Card required; no charge until the trial ends.
No. Each caregiver opens a secure link on any phone: no HR portal login and no app to install.
Both. Xenqu can assign each renewal on its own cycle and chase the caregiver for updated evidence before the existing record expires.
No. Your agency or third-party provider performs background checks, registry searches, license verifications, health screenings, and other compliance decisions. Xenqu assigns the task, follows up, and collects the uploaded evidence of completion for your team to review.
You describe your caregiver requirements in plain language and can send the first link the same day. There is no implementation project, no workflow builder to finish first, and no sales call required to start the trial.

Cover the shift. Stop covering for missing paperwork.

Start a free trial and put one caregiver onboarding packet on Xenqu. Card required; no charge until the trial ends.

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