Certificates of insurance, W-9s, licenses, and safety certifications should not live in a spreadsheet that is out of date the week after you update it. Xenqu turns vendor compliance into one active workflow: asked, chased, checked, and recorded.
Describe your requirements in plain language (by trade, vendor type, or project) instead of building it screen by screen. Xena turns that into the right ask for each vendor, then does the chasing so procurement never sends another follow-up email.
Certificates are checked against your coverage requirements and licenses tracked by trade and state, so a crew does not mobilize on a certificate nobody read closely.
Every roofer, landscaper, and maintenance vendor across the portfolio stays current in one place, without a spreadsheet per property.
Vetting that goes past insurance runs in the same case as the standard paperwork, instead of as a separate questionnaire chase over email.
Know who is compliant, who is expiring soon, and who is missing something, before it becomes a problem on a jobsite or an audit.
W-9, COI, licenses requested at onboarding
Expiration-driven asks before coverage lapses
Wrong limits or missing endorsements flagged for you
Current file with every ask and response attached
Vendors upload on any device. They see only what you still need from them, and a clear fix when a certificate fails validation.
Tell Xena what each vendor type must provide, by trade, project, or risk tier. No fields, forms, or conditional logic to configure first: you can send your first vendor their link the same day.
Each vendor gets one link. Xena answers routine questions from your instructions and adjusts follow-up when a vendor says "renewing next week." If the commitment slips or an answer needs judgment, your team gets the case context instead of another email thread to reconstruct.
Certificates are checked on arrival: right coverage, right limits, not expired. You look at the record when it is already current, instead of finding a lapsed COI after something happens on site.
Most vendor-compliance tools sit at two extremes: a contractor network a hiring client makes you join, or a link-and-countdown reminder. Xenqu collects, chases, validates, and records every requirement on the vendor list you already keep.
Powerful when a hiring client mandates them: heavy, expensive, and often imposed rather than chosen.
Xenqu is built for GCs and property managers who control their own vendor list, self-serve, with no network to join.
Compare with Avetta & ISNetworldA link and a countdown: thin on judgment and multi-requirement cases.
Xenqu adds reply-aware follow-up, document checks across COIs and beyond, and a complete record of every ask and reply.
Compare with Content SnareStrong on reading COI fields; often weaker on composed follow-up and broader document types.
Xenqu adapts follow-up to what a vendor replies and handles more than certificates alone.
Compare with CertadoxSee who was asked for what, what the vendor said, and why each document was accepted or rejected. Xenqu builds that history as the work happens, so your team never has to reconstruct it from email threads and spreadsheets.
COI renewal request sent: general liability + workers' comp
Vendor replied: "broker sending updated cert Thursday"
Commitment logged. Follow-up held until Friday AM.
COI received. Flagged: additional insured endorsement missing.
Vendor notified with the specific gap, not a generic "incomplete" nudge.
Endorsement received. Vendor marked compliant.
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