Chasing passports, birth certificates, and employment letters should not be a second full-time job. Xenqu turns each petition into one tracked case: every party asked for what is theirs, every reply logged, every file checked before it reaches your queue.
Describe the case in plain language, the visa type, the parties, the deadline, instead of building it screen by screen. Xena turns that into the right ask for each party, then does the chasing so you never write the follow-up email.
Petitioner and beneficiary are each asked only for what is theirs, and everything lands in one case file, so you are not reconciling two email threads the week the deadline hits.
The beneficiary and the sponsoring employer's HR contact are chased in parallel, each on their own items, so a slow HR desk does not quietly hold up the whole petition.
Follow-up adapts to what the client actually replies, which matters on sensitive timelines where the same template on a fixed schedule does more harm than good.
Immigration cases rarely have one party. Petitioner, beneficiary, and employer each get exactly what is theirs to provide, tracked as one file, not three inboxes.
Financial support docs, affidavit, prior filings
Passport, birth/marriage certs, photos, translations
Employment letter, pay stubs, support letter
Complete, validated, ready to file
Each party gets their own link, no account, no app, no password to reset, whether they are across town or overseas. It shows what is still outstanding and how to fix a rejected upload. Xena answers common questions from the case instructions first, so the firm is not the one fielding "which document did you need again?"
Tell Xena the visa type, the parties, and the deadline in plain language. No fields, forms, or conditional logic to configure first: you can start your first case and send each party their link the same day.
Each party gets their own link and only their items. Xena answers routine questions from your instructions and adapts follow-up to replies like "I'll send it tonight." Anything that needs judgment goes to the firm with the case context, so your team handles the exception instead of every email.
Every document is checked on arrival: right form, right pages, legible, not expired. You open the case once it is complete, instead of finding a missing translation the week of filing.
Xenqu works alongside the tools your firm already uses for deadlines, billing, notes, and USCIS form preparation. It collects supporting evidence from every party, follows up, and checks what comes back, then your legal team continues in the systems it already knows.
Built to manage matters, deadlines, billing, and USCIS forms, not to follow up with every party for supporting evidence.
Xenqu handles collection and validation alongside those systems, so your firm keeps its established filing workflow.
Compare with DocketwiseA link and a scheduled reminder: one client, one checklist.
Xenqu governs multi-party cases, judges document quality instead of only labeling it, and keeps a provable record.
Compare with IntakeCapable, but built around another industry's workflow, and sold at a five-figure annual floor with a rollout measured in weeks.
Xenqu is self-serve and sized for a solo practice or growing immigration firm: start the same day, with no implementation project and no five-figure commitment.
See who was asked for what, what they said, and why each document was accepted or rejected. Xenqu builds that history as the work happens, so your team never has to reconstruct it from inboxes.
Request sent to beneficiary: passport pages, marriage certificate
Beneficiary replied: "will send tonight"
Commitment logged. Follow-up scheduled for tomorrow AM, not tonight.
Passport pages received. Validated: legible, current, correct pages.
Marriage certificate received. Flagged: translation missing, client notified.
Translation received. Case document set complete.
Start a free trial and run Xenqu on your next multi-party intake. Card required; no charge until the trial ends.